Articles in Category: Managing Email

Articles discussing how to manage email – from creating accounts, filing messages, and just generally using email effectively.

How Do I Delete Multiple Emails When I Have a Lot to Delete?

How Do I Delete Multiple Emails When I Have a Lot to Delete?

It can be a challenge to delete multiple emails. I’ll look at some of the concepts and techniques used by various email programs to make it easier.

Attachment

How to Get Email with Attachments Delivered

Emailing attachments — particularly large files — is getting more and more difficult as ISPs limit size and scan for malware.

Email

How Do I Change My Email Address?

Changing an email address involves changing more than just the address. I’ll look at common scenarios and a few additional approaches.

No Image Available

Why Are Pictures Not Showing in Email?

There are many reasons pictures don’t show up in email. I’ll review the complex world that is email, and some of the things that can go wrong.

PayPal

Why Does Legitimate Email from PayPal Instruct Me to Click a Link?

The rule is, never click on links unless you are 100% certain that they are from who you think they are. The question is, how can you be certain?

Options in Microsoft Office Outlook

Why Are There Vertical Bars on the Left of Some Emails I Send?

When replying to email, many programs include the original text with some indication that it is the original. We’ll look at configuring that.

A login form that takes either username or email

How Do I Reactivate an Old Email Account?

A closed email account is either waiting for you to reactivate it, or is closed for good. The only way to tell is to try.

Unsubscribe

Why Must I Re-enter my Email to Unsubscribe?

Occasionally, you’re asked to enter the email address you want to unsubscribe. With today’s technology, there’s no excuse for that.

Oops!

Will Email to an Invalid Email Address Be Read by Someone?

People often send email to the wrong address by mistake. But what happens if the email address is invalid?

What The ???!!!!

Email I Was Composing has Disappeared. Can I Get it Back?

It’s no fun to write a long email and lose it. Here’s how that happens and a few ways to avoid it.

Can I stop an email?

Can I Stop or ‘Un-send’ an Email I Sent by Mistake?

Once you hit that Send button, assume there is no way to stop your email from being sent … even if it’s to the wrong person.

Can I Tell If Email I Sent Has Been Read by the Recipient?

Can I Tell If Email I Sent Has Been Read by the Recipient?

While there are settings and services that claim to know if an email has been opened, they are notoriously unreliable and pointless.

Mailbox Unavailable error message

What Does “Mailbox Unavailable” Mean and How Do I Fix It?

“Mailbox unavailable” is a common email bounce message that actually says very little. I’ll review some of the more common causes of “mailbox unavailable”.

Password

Why Does My Email Program Keep Prompting for My Password?

When your email program starts repeatedly asking you for your password, it’s a sign of a problem. Most of the time, it’s a simple problem.

Out Of Office

Out-of-Office Replies are Evil

Out-of-office replies can ricochet through email lists like spam and even put you in harm’s way. Are they evil?

Choose Default Email Program Windows 10

How Do I Change the Default Mail Program in Windows?

The default mail program is used to send email at the request of other programs on your computer or links on web page. If you use a web interface, however, things get tricky.

Thunderbird Setup Complete

Back Up Your Email Using Thunderbird

Using a desktop email program to back up your email is a very good way to avoid potential data loss. I’ll show you how to backup your email easily, using Outlook.com and Thunderbird as my examples.

The path of email

Does Bounced Email Mean All the Recipients Didn’t Get My Message?

When an email message comes back to you because of a problem, exactly who did or did not get the message depends on the error and where it happened.

Email envelope

Why Does My Email Sometimes Show Up with Funny Characters Like “=0D” In It?

Email can use complex methods to encode special (or even not-so-special) characters. Occasionally, those methods accidentally become visible.

Mail: Choose an account

How Do I Back Up My Outlook.com Email?

Outlook.com accounts are hacked into and lost every day. I’ll review a couple of techniques that ensure you won’t lose email or contacts if it happens to you.

Mailbox

What is POP? Or POP3? And what about IMAP and SMTP?

POP, POP3, and SMTP are all acronyms used in configuring email. We’ll look at what they mean and how they relate.

emailforever@randomisp.com

How Do I Get an Email Address for Life?

Want an email address that won’t have to change for a long time? There’s really only one approach that’s completely in your control.

Example Reply

How Do I Edit a Reply?

Edit a reply before sending it: clean up your message, remove email addresses, and more.

Outlook Signature Editor

How Do I Get my Name, Title and Other Information to Show at the Bottom of Every Message I Send?

Signatures are a great way to make composing email easier by including standard information at the bottom. I’ll show you where the settings are in three popular email interfaces.

Email Address Privacy

The Wrong Way to Change Your Email Address

Simply emailing your entire contact list with a notice that you’ve changed your email address is NOT the way to change your email address.

Return To Sender

Can I Count on Mail to a Bad Address Bouncing Back?

If you send email to an invalid address or a closed account, usually you’ll get a bounce back. Usually. But you cannot count on bounces.

Too Much E-mail!

Will I Lose My Email If I Don’t Check It For a While?

It’s important to check in and possibly download your email from time to time so that you won’t lose email, or perhaps the entire account.

Too Much Email!

What Is An Email Quota and What Does “Over Quota” Mean?

Being over quota means you’ve received or kept too much email. Dealing with an email quota requires understanding just where that email is being kept.

Email Delayed

Why Am I Getting a “Delivery Status Notification (Delay)” on an Email I Sent?

Delays happen for many reasons; it’s the nature of the email infrastructure. If you get a “Delivery Status Notification (Delay)”, your options are limited.

How Can I Tell If My Email has been Blocked?

Email usually works, but it can fail to arrive for a number of reasons. Being blocked is only one, and it’s nearly impossible to tell which has happened.

Defining email address and display name

Why Is an Email Address Sometimes in Angle Brackets?

Computers use email addresses to route email. Angle brackets are used when a more human-readable name is also included.

Email

What’s the Difference Between an Email Domain, an Email Account, and an Email Address?

Email comes with its own set of somewhat confusing terminology. I’ll review the differences between an email address, email account, and email domain.

IMAP

What is IMAP? And How Can it Help Me Manage My Email?

IMAP is a protocol that your email program may use to access your email. Among other features, it makes dealing with email on multiple devices much easier.

Overflowing Email Bin

Are Deleted Emails Really Deleted?

Depending on what email program or service you use, deleted emails may or may not be really deleted. It’s surprisingly hard to tell for certain.

Downloading

Why does email disappear from my phone?

When adding another device to access your email, it’s easy to run into a situation where email seems to disappear. I’ll look at the most common reason and what to do about it.

Gmail POP settings

The Best Ways to Back Up Gmail

Relying on free email services can be an unnecessary risk. Fortunately it’s possible, even easy, to back up Gmail.

Searching

How do I find someone’s email address?

It can be extremely difficult to find the email address of someone you want to contact. To begin with, they must want to be found.

Top Level Domains (TLDs)

How do I Choose a Good Domain Name?

Registering your own domain is one way to keep an email address that you’ll never need to change. I’ll look at some of the issues in choosing a domain name, and choosing a registrar.

Some Top Level Domains

Why Am I Getting Email for Another Person in Another Country?

It can be unnerving to get email for someone else – that clearly isn’t spam – which appears to have been sent to your email address. If that person is in another country, look closer.

Account Configuration

Why Am I Getting Email with the Right Email Address but the Wrong Name?

This sounds like a problem in your friend’s contact list or address book. To sort it out, first we need to understand where email names come from.

What’s this new anti-spam policy about, and how will it affect me?

At first blush the new policies look like a good thing… until they start hitting email discussion groups and creating all sorts of havoc! Bottom line: blame spammers.

Ye olde From:

How Do I Get a Recipient’s Email Address and Name to Show in the To: Line?

You have control over what recipients see in the “from” field when they receive email from you. But the “to” field when you’re receiving a message? Not so much.

Why Aren’t My Friends Getting My Email?

If your email service is on a blacklist it’s going to be pretty hard to get it removed. Let’s try a work-around and see if that helps.

Mailboxes

What Email Program Should I Use After Outlook 2003?

There is an easy solution, and a not-so-easy solution. It’s going to depend on how much money you want to spend.

Yahoo suggested emails

How Do I Remove an Invalid Email Address from Auto-fill?

This is all about the many ways your computer tries to make your life easier. Sometimes it tries just a little too hard. The solution is fairly simple, but may be in one of several places.

Why Does Email I Send to a Large Contact List Bounce so Often?

You’re not a spammer, I know that – but you’re acting like a spammer. And there’s your problem.

Click here to download pictures...

Is it OK to not click on the show images button in email?

Often images are used by newsletter providers to track how often emails are read. Yes it’s tracking… but is it something you need to worry about?

Outlook Express

How do I access email stored in Outlook Express on Windows 8?

One of the problems with Outlook Express is difficulty in exporting data. Your best bet is to find a more recent software to help with the migration.

Mail Flowing To Server

How Do I Deal with One Email Account on Two Machines?

There are various options to access one email account from multiple computers, and there are pros and cons to each.

Why do people I don’t know email me?

Of course it might be spam, but sometimes things like this are just bad luck.