Articles in Category: Managing Email
Articles discussing how to manage email – from creating accounts, filing messages, and just generally using email effectively.
Moving email from one account to another just takes some configurating and drag-and-dropping.
You’ve got your online email nicely organized into folders. Then you move to a desktop program, and none of the folders come with you. What now?
Thunderbird is a robust and powerful email program that can meet the needs of both light and power users. I use it all day every day.
Changing your email name is usually easy, but changing your email address involves setting up a new account.
Gmail and other email services offer the ability to “undo” an email. I’ll look at how it works and why it’s not what people expect.
If you send email to an invalid address or a closed account, you may get a bounce back. You just can’t count on it.
A few email providers have an email-forwarding feature, but most do not. If available, forwarding only works as long as you continue to own the original account.
Losing your business email account can have dire repercussions. I’ll show you how to protect yourself.
POP, POP3, IMAP, and SMTP are all acronyms used in configuring email. We’ll look at what they mean and how they relate.
Edit a reply before sending it. Clean up your message, remove email addresses, and more.
Turns out that finding all the places you’ve used your email address as a recovery address is close to impossible.
It can be a challenge to delete multiple emails. I’ll look at some of the concepts and techniques used by various email programs to make it easier.
Internet and online petitions seem like a quick and easy way to make a statement. Unfortunately, they’re often ineffectual, and at worst, they do harm.
I get reports of people who have lost the contents of their inbox. We’ll look at a couple of common causes and resolutions.
Changes you’ve made to a document that was emailed to you can easily disappear. Let’s avoid that.
It’s possible to have an email address that does not need to change each time you change internet providers.
A closed email account is either waiting for you to reactivate it or is closed for good. The only way to tell is to try.
When an email account is configured to use IMAP protocol, it’s easy to accidentally delete more than you realize.
Address book contacts suffer from a lack of standardization, particularly when it comes to synchronizing or transferring between systems.
Changing an email address involves changing more than just the address. I’ll look at common scenarios and a few additional approaches.
It’s possible to send email to someone without having their email address show up on the To: or CC: lines by using Blind Carbon Copy, or BCC.
People often send email to the wrong address by mistake. But what happens if the email address is invalid?
When your email program starts repeatedly asking you for your password, it’s a sign of a problem. Most of the time, it’s a simple problem.
Having multiple email accounts with the same email address is not possible, and may reflect a misunderstanding of how addresses and accounts relate.
It’s important to check and possibly download your email from time to time so that you won’t lose email, or even the entire account.
Once you hit that Send button, you must assume there is no way to stop your email from being sent . . . even if it’s to the wrong person.
“Mailbox unavailable” is a common email bounce message that tells us very little. I’ll review some of the more common causes of “mailbox unavailable”.
Emailing large attachments is typically a bad idea, as your mail may not be delivered. I’ll look at alternatives.
When changing email providers, old email can be difficult to move. I’ll look at some of the options.
This is all about the many ways your computer tries to make your life easier. Sometimes it tries just a little too hard.
The “Report Spam” and “Junk” buttons serve an important function in the war against spam. However, used improperly they can do more harm than good.
It’s no fun to write a long email and lose it. Here’s how that happens and a few ways to avoid it.
Configuring a PC-based email program to use IMAP and have it constantly download email as a backup is a reasonable way to go.
Some documents are sensitive enough to warrant encryption to protect the contents. How do you email them?
When you use a desktop email program, it’s possible for the inbox on your PC to be empty, but the inbox on your email service provider to be full.
That old account you lost probably won’t come back to haunt you, but it’s wise to take some action and keep your guard up.
Using a desktop email program to back up email avoids potential data loss. I’ll show you how using Outlook.com and Thunderbird as examples.
When an email message comes back to you because of a problem, exactly who did or did not get the message can be confusing.
“Permanently deleted” email may or may not be recoverable. Depending on the situation and motivation, that email could come back to haunt or help you.
Pictures in email don’t always display. The reasons are varied and confusing, but I’ll review the three most common causes of problems and what you need to do.
Email and texting usually works, but when it doesn’t, there’s just no way to tell if someone has blocked you.
It can be extremely difficult to find the email address of someone you want to contact. To begin with, they must want to be found.
Email deleted “a long time ago” can be impossible to recover from the provider and difficult to recover from anywhere else.
When you delete an account, the provider may not keep its contents in case you want to reactivate the deleted account. I have an alternative suggestion.
When email you send bounces, that can mean many things. If a reply to that same person works, there’s almost certainly a problem with the email address you’re sending to.
Most of us aren’t able to access emails we’ve deleted, but that doesn’t mean someone at the email provider can’t.
Being over quota means you’ve received or kept too much email. To deal with it, you need to understand where that email is being kept.
Determining the IP address of an email sender is difficult at best, and usually impossible. Sometimes you get lucky.
It can be surprisingly hard to tell if an email account has been hacked, especially when hackers cover their tracks. I’ll show you a couple of possible signs.