Articles in Category: Managing Email

Articles discussing how to manage email – from creating accounts, filing messages, and just generally using email effectively.

How Do I Move Emails From One Account to Another?

Moving email from one account to another just takes some configurating and drag-and-dropping.

Why Are My Mail Folders Not Showing In Outlook?

You’ve got your online email nicely organized into folders. Then you move to a desktop program, and none of the folders come with you. What now?

About Thunderbird

Thunderbird: a Free, Open Source, and Powerful Email Client

Thunderbird is a robust and powerful email program that can meet the needs of both light and power users. I use it all day every day.

How Do I Change My Email Name?

Changing your email name is usually easy, but changing your email address involves setting up a new account.

How Does “Undo Send” Work?

Gmail and other email services offer the ability to “undo” an email. I’ll look at how it works and why it’s not what people expect.

Will Email Bounce If I Send It to a Closed Account?

If you send email to an invalid address or a closed account, you may get a bounce back. You just can’t count on it.

How Do I Forward My Old Email Address?

A few email providers have an email-forwarding feature, but most do not. If available, forwarding only works as long as you continue to own the original account.

How Can I Avoid Losing My Business Email Account?

Losing your business email account can have dire repercussions. I’ll show you how to protect yourself.

What are POP3, IMAP, and SMTP?

POP, POP3, IMAP, and SMTP are all acronyms used in configuring email. We’ll look at what they mean and how they relate.

How Do I Edit a Reply?

Edit a reply before sending it. Clean up your message, remove email addresses, and more.

How Do I Find Where My Email Has Been Used as a Recovery Email?

Turns out that finding all the places you’ve used your email address as a recovery address is close to impossible.

How Do I Delete Multiple Emails When I Have a Lot to Delete?

It can be a challenge to delete multiple emails. I’ll look at some of the concepts and techniques used by various email programs to make it easier.

Why Online Petitions are Often (and Still) a Bad Idea

Internet and online petitions seem like a quick and easy way to make a statement. Unfortunately, they’re often ineffectual, and at worst, they do harm.

My single, truly focused, Inbox

All the Emails in My Inbox Disappeared! What Do I Do?

I get reports of people who have lost the contents of their inbox. We’ll look at a couple of common causes and resolutions.

Why Do Edits Made to a Document Emailed to Me Disappear?

Changes you’ve made to a document that was emailed to you can easily disappear. Let’s avoid that.

How Do I Keep My Email Address When I Change My ISP?

It’s possible to have an email address that does not need to change each time you change internet providers.

How Do I Reactivate an Old Email Account?

A closed email account is either waiting for you to reactivate it or is closed for good. The only way to tell is to try.

Be Careful Deleting Email If You Use IMAP

When an email account is configured to use IMAP protocol, it’s easy to accidentally delete more than you realize.

The Frustration of Email Contacts Backup and Transfer

Address book contacts suffer from a lack of standardization, particularly when it comes to synchronizing or transferring between systems.

How Do I Change My Email Address?

Changing an email address involves changing more than just the address. I’ll look at common scenarios and a few additional approaches.

How Do I Hide the Email Address I’m Sending Email To?

It’s possible to send email to someone without having their email address show up on the To: or CC: lines by using Blind Carbon Copy, or BCC.

If I Send to a Bad Email Address, Will Someone See It?

People often send email to the wrong address by mistake. But what happens if the email address is invalid?

Outlook Keeps Asking for Password — Why?

When your email program starts repeatedly asking you for your password, it’s a sign of a problem. Most of the time, it’s a simple problem.

Can I Have Two Different Email Accounts with the Same Email Address?

Having multiple email accounts with the same email address is not possible, and may reflect a misunderstanding of how addresses and accounts relate.

Will I Lose My Email If I Don’t Check It for a While?

It’s important to check and possibly download your email from time to time so that you won’t lose email, or even the entire account.

Can I Stop or ‘Un-send’ an Email I Sent by Mistake?

Once you hit that Send button, you must assume there is no way to stop your email from being sent . . . even if it’s to the wrong person.

What Does the “Mailbox Unavailable” Error Mean and How Do I Fix It?

“Mailbox unavailable” is a common email bounce message that tells us very little. I’ll review some of the more common causes of “mailbox unavailable”.

Tip of the Day: Consider POP3

How to Email Large Files Using Any Email Program or Service

Emailing large attachments is typically a bad idea, as your mail may not be delivered. I’ll look at alternatives.

How to Move Email Messages to Another Account

When changing email providers, old email can be difficult to move. I’ll look at some of the options.

How Do I Remove Invalid Email Addresses from Auto-fill?

This is all about the many ways your computer tries to make your life easier. Sometimes it tries just a little too hard.

Why Shouldn’t I Use the “Report Spam” or “Junk” Button?

The “Report Spam” and “Junk” buttons serve an important function in the war against spam. However, used improperly they can do more harm than good.

My Email Disappeared While Composing. Can I Get it Back?

It’s no fun to write a long email and lose it. Here’s how that happens and a few ways to avoid it.

How Should I Back Up Email?

Configuring a PC-based email program to use IMAP and have it constantly download email as a backup is a reasonable way to go.

How Do I Password Protect Email Attachments?

Some documents are sensitive enough to warrant encryption to protect the contents. How do you email them?

Why Does Email to Me Bounce with “Inbox Full”?

When you use a desktop email program, it’s possible for the inbox on your PC to be empty, but the inbox on your email service provider to be full.

Should I Worry About Old Lost Email Accounts?

That old account you lost probably won’t come back to haunt you, but it’s wise to take some action and keep your guard up.

Back Up Your Email Using Thunderbird

Using a desktop email program to back up email avoids potential data loss. I’ll show you how using Outlook.com and Thunderbird as examples.

Did My Bounced Message Get There?

When an email message comes back to you because of a problem, exactly who did or did not get the message can be confusing.

Are Deleted Emails Really Deleted?

“Permanently deleted” email may or may not be recoverable. Depending on the situation and motivation, that email could come back to haunt or help you.

Why Do Pictures in Email Sometimes Show as Attachments, and Sometimes in the Message?

Pictures in email don’t always display. The reasons are varied and confusing, but I’ll review the three most common causes of problems and what you need to do.

Can I Tell If Someone Blocked My Texts and Email?

Email and texting usually works, but when it doesn’t, there’s just no way to tell if someone has blocked you.

How Do I Find Someone’s Email Address?

It can be extremely difficult to find the email address of someone you want to contact. To begin with, they must want to be found.

Can I Recover Deleted Emails in Gmail I Deleted Three Years Ago?

Email deleted “a long time ago” can be impossible to recover from the provider and difficult to recover from anywhere else.

A Deleted Email Account

Will My Email Be There If I Reactivate a Deleted Account? Don’t Count On It

When you delete an account, the provider may not keep its contents in case you want to reactivate the deleted account. I have an alternative suggestion.

Why Does Email I Send Fail But a Reply Works?

When email you send bounces, that can mean many things. If a reply to that same person works, there’s almost certainly a problem with the email address you’re sending to.

Does Emptying Trash in Email Keep Others from Seeing My Deleted Email?

Most of us aren’t able to access emails we’ve deleted, but that doesn’t mean someone at the email provider can’t.

What Is an Email Quota and What Does “Over Quota” Mean?

Being over quota means you’ve received or kept too much email. To deal with it, you need to understand where that email is being kept.

How Do I Find the IP Address of an Email’s Sender?

Determining the IP address of an email sender is difficult at best, and usually impossible. Sometimes you get lucky.

How Do I Tell If My Email Has Been Hacked?

It can be surprisingly hard to tell if an email account has been hacked, especially when hackers cover their tracks. I’ll show you a couple of possible signs.