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What software do you use?

I’m trying to do [something] – what software do you recommend?

What’s the best [random category of software] program?

What [software] should I buy?

Those are just a few variations of a question that I get often.
People frequently look to me for recommendations before spending the money or
time to install a particular piece of software.

Looking for recommendations and others experiences is a smart thing to

And, in fact, you’ll see I have an entire class of article categorized as
Recommendations. But
because I take actual recommendations fairly seriously, I don’t do them as
often as I’d like.

So, how about I just tell you what I have installed on my machine?

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Snapshots in time

My original goal with this list was that it would be somewhat “incomplete”
from the beginning and that I would come back and update it from time to

That was six years ago and the article hasn’t been touched since.

Whoops. So much for good intentions.

So consider this more of a “snapshot” of the tools that I use today.

Recommended products

These are various tools that I not only use, but for which I’ve written
formal recommendations.

Because there’s really no useful order to this – there’s no sense of
importance or priority, for example – I’ll just list them alphabetically by
product name.

  • 7-zip is
    what I almost exclusively to manage .zip archives, as well as its own more
    highly compressed .7z archives.

  • AutoHotkey
    lets you define powerful keyboard macros, macros that save me a
    lot of time when typing. It’s a bit complex to program, but as I said,
    very powerful.

  • BoxCryptor
    is what I use to encrypt the contents of some of my folders in DropBox, keeping
    them secure from prying eyes even when stored online.

  • CCleaner I don’t
    use often, but it’s a tool that eventually gets installed on all my Windows
    machines for those scenarios when something’s not quite right and some
    cleaning is required. When I’m going to run a registry cleaner (which is
    extremely rare), CCleaner’s is now the one I use first.

  • CutePDF Writer
    is installed on all of my Windows machines as a key
    component of going as paperless as possible. I print to PDF whenever

  • DBAN isn’t
    “installed”, per se, but Darik’s Boot And Nuke is something I run always prior to decommissioning an otherwise working hard drive or entire machine.

  • Dropbox
    is how I keep a large amount of data synchronized between multiple
    machine, including my Windows, Mac, and Linux machines.

  • FastStone Image Viewer
    is my image viewer of choice and I use it frequently
    to view not only my large collection of photographs, but also the
    surprisingly large collection of images used on Ask Leo!

  • Foxit
    is what I use instead of Adobe Reader to view PDFs.

  • ImgBurn burns all
    my CDs and DVDs and is occasionally used to create .iso file images from
    existing CDs or DVDs.

  • LastPass
    keeps track of all my passwords, securely, across all my computers
    and mobile devices.

  • Macrium
    backs up my primary desktop machine, performing a full backup once
    a month, and an incremental backup every night.

  • Microsoft
    Security Essentials
    is one of the first things that I install on my machines to
    scan for viruses and spyware.

  • Process Explorer
    is how I keep track of what’s running on my machine, and
    is most often used to answer the question, “OK, what’s slowing it down this

  • Recuva
    is one of those tools that you never want to use; not because of
    the tool, but because of the situation that you find yourself in when you need it. I
    don’t find myself there often, thankfully, but when I do, I turn to Recuva to
    recover deleted or other recoverable files first.

  • Revo
    is another tool whose use implies that something isn’t working
    properly. When something won’t uninstall or uninstall properly, I use Revo to
    clean it up.

  • SnagIt
    would be near the top of this list were it prioritized. I use SnagIt to create
    the screenshots you see here on Ask Leo!.

  • SpinRite
    is something that I don’t use often, but is a tool I turn to first if I
    suspect that a hard disk is failing.

  • TeamViewer is
    a remote access solution that does the moral equivalent of Remote Desktop, only
    it’s simpler to set up and works well across the internet.

  • Thunderbird
    is my email client of choice. It’s so robust and powerful that it
    meets the needs of both light and power users. I use it all day every day.

  • TrueCrypt
    is how I keep my data, including my most sensitive personal data
    – secure.

  • WebDrive
    makes ftp and sftp connections appear as virtual drives on my
    machine, and it’s one of the ways that I upload data to and manage the servers
    that house Ask Leo! and my other websites.

  • WinPatrol
    runs quietly in my notification area, alerting me to sensitive
    changes that are happening on my machine, and allowing me to block any that are
    unexpected or improper.

Also used & honorable mentions

This list of software includes some of the other tools that I use, perhaps
daily, but that haven’t written up a formal recommendation. Typically, the only
reason for that is time and it in no way reflects negatively on the specific
utility. While I don’t consider my use of a particular piece of software an
actual recommendation, being listed here does mean that I use and think well of

Once again, the order here doesn’t imply anything other than my ability to

  • Advanced Web
    tracks search engine ranking over time

  • Audacity is a free, open-source audio recording and
    editing software. I use this to record and edit my Answercasts.

  • Calibre is an
    ebook creation, conversion, and viewing application. I write all my books in
    HTML and use Calibre to convert to various output formats.

  • Chrome, from
    Google, is the web browser that I use the most these days.

  • Camtasia Studio
    allows you to record videos of your screen and the activity thereon, and is
    what I use to record many of the videos that you’ll see here on Ask Leo! and that
    accompany my books.

  • CyberDuck is a
    graphical FTP/SFTP program originally created for the Mac. When I want to fire
    up something that’s a little more Windows Explorer-like, this is what I’ll

  • Cygwin is a
    collection of Unix/Linux command-line tools for Windows.

  • Defraggler is
    what I use when I want to explicitly defrag my hard disk. Most of the time, I’ll
    let Windows do it automatically, but when I want to see what’s happening,
    Defraggler does a better job of displaying what’s going on.

  • DVDFab allows me
    to make backup copies of my DVDs.

  • Evernote is
    best thought of as a database into which you place notes. Notes can have
    attachments like PDF files and the like, but thinking of it as a database of
    notes that are automatically synchronized across multiple machines is perhaps
    the easiest way to visualize it. Evernote is a key component of my going as
    paperless as possible.

  • GNU Privacy Guard,
    or GPG as it’s often referred to, is the open source and free equivalent to PGP
    – Pretty Good Privacy – used for high quality public key encryption.

  • HP16C is an
    emulator of the calculator long loved by techie types such as myself. It’s
    biggest draw for the computer geek is that it can do everything in hex, octal,
    or even binary if you’re so inclined.

  • ImageMagick
    is a powerful set of command-line tools for editing and manipulating

  • Microsoft Office is sometime I use regularly, mainly for Word and Excel, and even PowerPoint on occasion. I have
    Outlook installed and used it for many years, but I now refer to it primarily to
    answer questions.

  • Microsoft Visio is what I use to generate conceptional network and PC
    diagrams. I’m running Visio 2000 which, thankfully, works under Windows 7, 64-bit.

  • Firefox is no
    longer my primary browser, but I do keep it installed as it’s exceptionally
    convenient to refer to when answering questions or when a website is giving me

  • Parallels
    is the Virtual Machine technology that I use. I use it both on Windows, where I run
    additional copies of Windows7, Windows Vista, Windows XP, and Ubuntu Linux in
    virtual machines, but it’s also the technology that I use to run Windows 7 on my
    MacBook Pro.

  • Photoshop is
    what I use for advanced image editing and photo manipulation.

  • PuTTY is a remote
    command line terminal program that I use frequently to get command-line access
    to my Linux servers.

  • QuickBooks
    is for my business books.

  • Quicken is for my
    personal accounting. (This is particularly painful because it was my primary competitor
    when I worked on Microsoft Money, now discontinued.)

  • Skype isn’t used
    often, but it’s typically running as a way for trusted contacts to get in touch
    with me via voice or video.

  • Sony Vegas Movie
    is a more powerful video editing package than that which comes with
    Camtasia, above, and I use it for assorted video work. It’s slowly being
    replaced with FinalCut Pro on my Mac.

  • TeraCopy is a
    copy accelerator for Windows when using Windows Explorer. Besides speeding up
    copy operations somewhat, it also does a better job of displaying progress and
    providing options when conflicts occur.

  • Trillian is my
    Instant Messaging program of choice. I have Windows Live, Yahoo IM, Google
    Chat, and AOL IM accounts and this allows me to interact with all of them in a
    single interface. (It would also handle the text-only portion of Skype and
    Facebook chat if I bothered to use that.)

  • Vim is a text
    editor. It’s older than dirt, dating back to the origins of Unix itself. It’s
    wonderfully arcane and powerful, and available on every platform that I care to
    edit text on. I write my articles and books using Vim.

  • VLC is my primary
    media player. It can play just about anything.

  • WinMerge is a
    program that allows you to compare two text files and highlights their

  • World Of Warcraft.
    Yes, I admit it, I play WoW and have for several years now. It’s great for
    stress reduction. Smile My timing’s erratic, but the BronzeBeard server is my

  • xplorer2 is a
    dual-pane replacement for Windows Explorer. I prefer its more detailed user
    interface and the dual pane approach. It has many more features that I know I’m

I’m certain that I’m missing some items from the list, but it’s a start.

As you can see, I’ve amassed quite the collection of tools and
utilities that I rely on over time. Some I use daily (hourly even) and some only
occasionally, but all are useful.

At least they’re useful in some way to me.

(This is an update to an article originally published
November 13, 2006.)

1: Of course, my saying this will ensure that there will be a glaring error
that proves that I cannot, in fact, alphabetize. I’ll simply claim that those ‘errors’ are intentional so you have something to find. Smile

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30 comments on “What software do you use?”

  1. Now that you’re no longer a manager at Microsoft, do you really need Visio?

    And ImageMagick… It may be the most powerful image processing suite in the world, but it’s also the hardest to learn. Would you really recommend it to any non-techie?

  2. Actually, I like Visio.

    ImageMagick is there for the command line utilities. Though I note that PaintShop Pro 8, my image GUI editing software of choice, is missing from the list :-).

  3. I’ve always admired your advice so I tried installing all the software in your list. I started with XP Pro and went from there. Didn’t take very long until I got an error message. My computer has an 8GB HHD, P1, 64MB RAM. Do you think this might have something to do with the errors? 🙂

    But seriously, if someone wanted to copy your list, what would be your recommendation for minimum machine specs? Or do you have a network set up with certain tasks assigned to certain computers? Just curious because that seems like a lot for one machine to handle reliably.

  4. Actually that list was comprised from walking the start menu on my “Primary” machine, so it just represents one of my several boxes. I expect that I’ll add a few items as I check out a couple of other machines as well.

    My primary is a Dell 3Ghz machine with 2GB of RAM with an 80GB hard disk. These days I typically recommend 1.5Ghz and 1GB as a minimum for most machines, and that should handle the list as well. It’s actually hard to get hard disks that are too small, but I’ll stake out 60GB as a minimum in that arena as well.

  5. This is exactly what I wanted to see. A list of what the pros use. For what I do, I have had good luck with a lot of “stuff” you use. Paying heed to good recommendations from reliable sources sure makes choosing a lot easier.
    I wonder if you have played with AdvancedWindows Care from IOBit Software yet. I took part in the Beta testing and now run the free final version regularly. I was curious as to your thoughts on this software. It really seems to do good for me and my amateurish fumblings.
    Many thanks for your great advice in so many areas.


  6. I want to design a little gadget (like a calculator) with buttons, a display and numerical inputs. Ive got some experience of using microsoft infopath but thats forms and doesnt really lend itself to a gadget (although the logic design set up is really nice to use) i’ve also programmed in pascal but i dont really want to start from there. I havent got a clue how a gui would be designed from scratch either!

  7. Hello Leo:

    Just one question if possible:
    Are IObit Softwares safe to use and why does Internet Explorer keep blocking the downloads and so does Kaspersky Internet Security 2008.

    Your assistance is highly appreciated and keep up your good work and regretfully more Microsoft Users should learn to know you.

    I am using XP PRO at this time and next year will plan to go to Vista.

    Thank you much,


  8. As you stated in your final line, you can not alphabetize, last time I checked Firefox comes before Microsoft in the alphabet.

    Now, chain yanking aside, this article has be very helpful, and except from some stuff that I just can’t justify paying for no matter how little it is (trillian, WoW on the not so little side), I’m going to use this list as a base for all my new systems from this point on, which considering I already use things like Google Chrome and CCleaner (rarely), should not be to much of a transition.

    One piece of software you might consider looking at is BelArc Advisor, it’s a free full system report. Now, it won’t tell you whats wrong with your computer, but it will give you a list of any and everything installed on your computer, and any serial #s/product keys to go along with them.

    I do recommend it, though I don’t install it on all my machines: Belarc Advisor – Detailed information about your computer’s hardware and software.

  9. Of course my saying this will ensure that there will be a glaring error that proves that I cannot, in fact, alphabetize.

    Yup. “Calibre / Chrome / Camtasia Studio”. 🙂

    That said, it’s always nice to find out what other “experts” are using. I’ve downloaded the free version of WinPatrol, based solely on your “recommendation”, to kick the tires. There’s a lot of information to absorb in its listings.

  10. One program you use at least once a week is the program that sends out this newsletter. I was hoping to see what you used since your weekly newsletter has inspired me to write a similar format for my area of interest. So what do you you for your newletter and what do you use for your blog?

    Neither of those are programs installed on my computer (which is what this list is about). To send my newsletter I use a service called AWeber, and my site is built using MovableType.

  11. I wanted to like Quicken. I installed version 2010 and the first bank statement I received, I went into the ledger, clicked the Date column to sort my ledger and the items were in the reverse order of my bank statement. So, I clicked the Date column again to reverse the order and it wouldn’t do it. It only sorts by date in ONE DIRECTION….GRRR. I contacted their customer support by phone, complained that GUI interfaces have been able to sort by ascending and descending order since the beginning and why doesn’t 2010 do this? They had no answer so I asked when they’ll be fixing this and they said they wouldn’t. I uninstalled it and refuse to use it ever again.

  12. What (inexpensive) database programme would you suggest for a multi-user system to handle 60 competitors needing to choose between 100+ destinations, and assign transport to take them there (and back). I need user-designed report-generation.
    We have an Access 2002 system at the moment, but it’s not very user friendly – and what we have was put together a LONG time ago by someone who is no longer available!

  13. Great article…I have all of the ‘free’ stuff 😀

    You’ll be gratified, I’m sure, to know that (unlike some people :D) I did NOT check your alphabetizing abilities.

  14. Hi Leo

    Interesting that you do not use Money for your personal accounting. Money 97 has been our program of choice since it came out. We tried a couple of the updates, but reverted because we liked 97 better. Have also tried Quicken but still like Money 97 better. Thanks for the article. Use many of the programs and appreciate the recommendations!

    I used Money for many years. Remember, I was on the development team for version 3. When Microsot discontinued Money I needed to move on to something that was being at least somewhat supported.

  15. the original question asked about buying programs and as the list shows most of what one will use are available as legitimate freeware. Because Revo does not handle 64 bit programs and because Advanced Uninstaller Pro 11 (freeware) does, is faster and has other useful attributes I find it preferrable. I like to use the W7 built in defragger for my data drive as the programs and o/s drive is SSD which does not need defragging. C Cleaner is very good for cleaning junk, checking and either enabling or disabling startups. Logs of startups and uninstal (installed programs) can be created and the Admins in PC Tech in Paltalk use these all the time when assisting users trying to do computer repairs. Malwarebytes is good to have and there are a number of others.

  16. Amazing how much software we have in common – coudl it be because I have been suscribed to Ask Leo for (could it be?) fifteen years. Thanks for a good read and for peaking my curiosity about two programs that I don’t use.

    9 Years. And the newsletter’s been around for 7. Some days it feels like much longer, though. Smile

  17. Interesting about DVDFab. I used it for awhile, maybe 3-4 years ago, but it did a poor job of keeping up with the everchanging encryptions. Finally, I went with AnyDVD, and in all this time, it’s not let me down at all. Just my take on the topic.

  18. Thanks for the great list, Leo. Like others, I’ve been following your recommendations for a while. For keeping applications current, I also use Secunia to monitor vulnerabilities and patches. Maybe a topic for the future…

  19. Is there some reason you favor CutePDF over Bullzip? I thought I remembered CutePDF couldn’t concatenate PDF files during the creation process, which is very helpful if you build a single PDF from multiple program outputs.

  20. The programs you use are excellent. However, the question comes to my mind: So many programs in your machine, won’t they be using huge memory of your machine?

    I don’t run them all at the same time. When not being run they don’t take up memory, just a little hard disk space.

  21. Malwarebytes Anti-Malware is noticeably absent from your lists. I still use it and have snagged things with it that MSE missed. If I am not mistaken, you did recommend it at one time?

    I do have it, but I don’t install it unless or until I have a problem that I think needs it.

  22. Thank you for this list, I have been reading your advice for many years and I usually check out the software when you write about them. I now have many of the software programs you recommended on this list on my computers. I have saved this article in my ‘Important List’ Folder for future reference. What a help and relief they are when you run into trouble or need a certain type of program to solve a problem. I do have a few that you didn’t recommend, two that I find irreplaceable are Malwarebytes Anti-Malware and Keyboard Leds.

  23. You mention Microsoft Security Essentials but I read that it is not included in Windows 8. Will it still be supported for WIN 7 operators?

  24. @AJ Smith
    Windows 8 comes with it own antimalware package included. Microsoft in their infinite lack of wisdom called it Windows Defender. It will be more like MS Security essentials than the old Defender. This is bound to confuse a lot of people.

  25. The many on your list that I do have I agree with. I am vaguely surprised at the omission of the Irfanview image viewer as Irfan has done such a heroic job of keeping it updated and expanding its capabilities, and I know it is immensely popular.

    IrfanView’s a fine program but I find its user interface too clunky. You’ll find Faststone Image Viewer in my list instead.

  26. I have tried CutePDF but switched to PrimoPDF because it gives me the option to select output size (screen=small, ebook, print, prepress=huge) and this is handy when I make a newsletter to be emailed.
    AFAIK these programs all have ghostscript under the hood anyway.

  27. I’ve been using anti-spyware SUPERAntiSpyware and Malwarebytes for some time, and they nailed a goodly number of “bad actors” at virtually every run. One day I ran Ccleaner first and the two anti-spywares right afterward. Result: zero hits for the latter. Later I ran the anti-spywares first again, getting a large number of hits. Immediately thereafter, without prior AS cleanout, I ran Ccleaner, and then the two AS programs again. Result: zero hits for both AS programs. My guess is that Ccleaner’s removal of Internet temp files kills all (or at least most) of the nasty spyware, making subsequent AS runs unnecessary. I would like to see comments from other readers with their experiences.

    More often than not it’s cookies. CCleaner explicitly clears cookies, and many anti-spyware programs report cookies to varying degrees of alarm – most cookies are benign.

  28. For someone who is not a real geek, this article, as with almost everything I read from Leo, guides me towards some of the more practical SW that is available and helps me understand what it does.
    in any case, I just like his modest style.


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