Great, but that raises the question: what’s enough?
In fact, even more than that, which information?
While there are no hard and fast answers, here are guidelines to consider when asking anyone for help with technology.
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It’s not about me
I’ll be talking about what I see, what I need, and what helps me get questions answered, but honestly, this isn’t about me. This is about anyone, anywhere, from whom you are requesting help. The concepts are the same no matter who you ask.
I just happen to be my own best example. :-)
I readily admit that there’s no magic formula, checklist, or set of rules to follow when providing information when you ask someone for assistance.
Asking for help about a webpage’s behavior requires different information than if, say, your computer suddenly starts blue-screening.
But there’s definitely some information common to all issues: specific information you need to have on hand to share with the technology gurus in your life.
“It doesn’t work” never helps
A surprising number of questions I get boil down to “[fill in the blank] doesn’t work.”
That’s exactly zero information. I have nothing — literally nothing — to go on. All I can do is respond with some questions of my own to try to uncover more details about what’s going on.
To be brutally honest, these are the kinds of questions I have little remorse about ignoring, especially if I’m already busy.1
More information is always better.
Making the attempt to provide more information tells me you’re willing to work at it. Whatever you’re dealing with probably isn’t your fault, but working to get help with it is your responsibility. The more obviously willing you are to try, the more likely I (or someone like me) will make the time to try as well.
I’ll say it again: more is better. Too much information is better than not enough, and most certainly stands out when compared to no information at all (aka “it doesn’t work”).
The questions I ask in response to “it doesn’t work”
When I’m faced with an “it doesn’t work”-style question, I have a set of questions I pull from to try and get more information. Answering these questions as part of asking the question in the first place really stacks the deck in your favor.
How did it not work?
By this question, I mean “Tell me what happened.”
Tell me the exact error message (if there’s a way, include a screen shot). “It said something about …” isn’t particularly helpful. The more precise you can be, the better.
“Tell me exactly what went wrong”, another way of phrasing it, also leads to my next question.
What were you expecting?
It’s not always obvious what success looks like, so tell me what you were expecting to happen. Compare what actually happened to what you were expecting.
Sometimes it’s the expectation that’s in error, and knowing what you wanted to have happen can allow me to clarify if that’s the case.
“What would success have looked like?” is another way to phrase the question.
What exact steps did you take to get the problem?
While this doesn’t always apply, detailed step-by-step instructions to reproduce the problem you’re experiencing can help me understand what’s happening. Sometimes those steps are enough to identify a solution, but more commonly they are what I would go through in my attempt to duplicate what you’re seeing.
In other words, “How would I make this happen on my machine?”
What kind of things have you tried?
This is about saving us both time and frustration. And, yes, it’s frustrating to make a suggestion only to have the response be, “Oh, I tried that. It didn’t work.”
Let me know how you tried to resolve your problem before you contacted me. And let me know how each attempt failed — differences in the way things fail can be important clues to resolving an issue.
“What else didn’t work?” might be another way to think of this.
Has anything changed recently?
People are generally pretty good about letting me know if a change “here” seemed to have a side effect “there”.
The most common case is “I updated X and now Y doesn’t work”, where “X” is often a system update. That helps a lot.
But it’s also a fairly clear case of cause and effect. Less clear cases count too.
For example, installing software and then having some seemingly completely unrelated failure appear later is surprisingly common. Include changes that might not even seem related. As I’ve said many times, these are incredibly complex systems, and how seemingly unrelated things can impact one another is one of the ways this complexity becomes glaringly apparent.
“What else is new?” might be another way to look at this.
Tell me about your system
This is the lack of information I understand the least. I get that sometimes the variations of “it doesn’t work” at least feel like a reasonable question, even if it’s lacking important details.
But it seems to me that what kind of a system you’re working on would be fundamental information to include. Sadly, while it’s not often, I’ve definitely had to ask, “Are you even running Windows?” to some questions (and received “Oh, sorry, no, this is my Android phone” occasionally in return).
This is pretty close to a checklist of information to include.
- Operating System (Windows? MacOS? Android?)
- Operating System Version (10? 8.1? XP? Bonus points for including specific update level – see below.)
- Browser (IE? Chrome? Firefox? when applicable)
- Computer or device make and model (at least whether it’s a desktop, laptop, tablet, or phone)
- Installed RAM and hard disk(s)
- Additional hardware that might be even vaguely related to the issue at hand
You get the idea. And, absolutely, much of that information may not even relate to the problem at hand, but if you’re not certain, include it anyway. More information — even too much information — is better than not enough, and increases the odds of a successful resolution to your problem.
Two approaches help automate some of this for Windows. Speccy (a tool from Piriform, the makers of CCleaner) can perform an inventory of your system that you can save to a file and include with your question. Even just taking a screenshot of your system properties (right-click on “Computer”, “My Computer” or “This PC” and click on Properties) will provide the details of your Windows version, as well as useful information about your computer in general.
There are many more questions
There are many more questions that could be asked, but they quickly devolve into situation-specific questions best dealt with case by case. The person you’re asking for help will hopefully quickly narrow down the right set of additional things to ask.
The single best thing you can do with your question — again, regardless of who you ask — is:
- Ask yourself some of the questions above before you ask someone else.
- Be as clear and complete as possible when you do ask.
I can’t guarantee you’ll get a response or an answer, even if you do provide all the information I’ve mentioned. But the answers may even help you resolve the problem yourself, and they’ll at least help paint a clearer picture to help people like me help you.
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Footnotes & References
1: Spoiler: I’m always busy.