Why does email disappear from my phone? - When adding another device to access your email, it's easy to run into a situation where email seems to disappear. I'll look at the most common reason and what to do about it.
Footnotes & references
1: Yes, there are options to “leave on server”, but those are, in a sense, hacks added to overcome protocol shortcomings. The primary intent is to keep one master copy of your email in your email program on a single device.
I run a desktop and a laptop. They both have the same email address as my husband and I share this. When the PC is switched on, the emails come into that one, but when the laptop is on, they come into that one if the PC is switched off. Is there any easy way to transfer emails from the laptop to the PC without having to set up a new email address or sending each individual email to myself?
I get variations of this question a lot.
There are a lot of misunderstandings of exactly what email is, where it lives, and what it means to have an email address. Clearing up some of that should help you understand what’s happening here, and also help you decide how you want to handle it.
3: I use “PC” here to reference any device on which you read email that runs an email program. That could be a desktop or laptop computer, but it may also include a variety of portable and mobile devices as well. The key is that the device has an email program used to access your email.
4: OK, OK. Technically, when you view a web page, it is “downloaded” to your machine so you can view it. Viewing email on the web is viewing web pages. The distinction here is that it’s not download as email. It’s “downloaded” only as something that’s being displayed in your browser’s window.
Hi, Leo. Is it possible somehow to access the contents in the email folders in my desktop computer from my network laptop, which is setup with the same email account? The desktop is out of action for the moment but I’d like to check some emails. The operating systems are Windows XP and I’m running Outlook Express.
The default answer is no, particularly for what are likely the default settings in the scenario that you’ve outlined. But there are ways that if things are set up differently, the scenario can in fact be made to work, kind of.
How do I use Hotmail or Outlook.com with my desktop email program? It wants something about POP3 and SMTP. What should I put in?
With the proliferation of devices running their own email programs, settings for POP3, SMTP, and now more frequently IMAP are a popular request for the various email services.
For a long time, Microsoft didn’t provide the ability to connect to a desktop email program, but they added it to Hotmail a few years ago. With the transition to Outlook.com as Hotmail’s replacement, that functionality remains.
5: Hotmail and Outlook.com are the same thing these days. Settings that used to work for Hotmail, based on Microsoft’s old Live.com servers, should continue to work. This article outlines the current settings documented by Microsoft.