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How do I download my Hotmail messages to my computer?

How do I move all my Hotmail folders to my computer or external hard drive?
Do I have to do each file/email individually? Or is there a way to save them
all quickly.

I’m a little reluctant to answer this question. Why? Because it’ll continue
to make me sound like a broken record:

This is yet another reason not to use or rely on Hotmail for
anything important.

It is possible, but it’s not officially supported, and things that do work
don’t work as completely as you might like.

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First, if you have a paid Hotmail account, then I suggest you
simply configure Outlook Express to download your email. I haven’t done this in
some time, so I’m not sure whether you’ll get any folders other than the inbox. I
believe Outlook Express uses a private webmail protocol that might well support
folders. One way or another you’ll see them or you won’t in Outlook
Express.

Make sure that you then copy all your Hotmail folders to the personal folders on
your machine – simply dragging and dropping the folders or the messages should
do.

Now, if like most folks you’re using the free version of Hotmail,
you’re in a more difficult situation.

Outlook
Express support for free accounts is being phased out
. You can try it, but
I wouldn’t expect it to work. If it does work, consider yourself very lucky and
follow the instructions above for paid accounts. And do it soon, because your
ability to read Hotmail in Outlook Express is going away sooner or
later.

If that doesn’t work, there are third party tools that might let you
download your
Hotmail inbox into your regular
POP3 email client. I’ll be honest – I don’t
trust most of them. Some claim to be free and are not. And in almost all
cases, you need to provide your Hotmail user ID and password to a third party.
That makes me really uncomfortable and sounds like a great scam for
stealing your account.

But if they work, they are a solution. You can use them to download your
inbox into your local machine’s email program.

“I trust it more than the previously noted similar
solutions because it’s coming from a source I trust…”

I stumbled onto a similar solution while researching this article that I
feel better about. If you run Thunderbird as your email client, there’s a webmail extension that allows you to download and send
email through your webmail accounts, including Hotmail. It appears to be a fine solution. I trust
it more than the previously noted similar solutions because it’s coming from a
source I trust: mozdev.org. Not that everything there is somehow beyond
reproach, but it is public and open to peer and consumer scrutiny and gives me
a slightly higher level of confidence that it’s at least not some kind of
scam.

Regardless of your approach, an important thing to remember is that if you’ve spent a lot of effort
organizing folders and contacts in Hotmail, you may still be seriously out of
luck. Many of the solutions here don’t address the contact list at all and
similarly handle only the inbox. You may be able to download messages by moving
them back into your inbox on Hotmail and then downloading, but that’s obviously
less than ideal.

And finally – I really, really hope you’re investigating this as a step on
the road to moving your important email away from Hotmail. Or you’re
at least setting up a backup strategy that you’ll adhere to religiously.

If you heard the repeated stories of delivery problems, disappearing folder
and contacts, lost accounts and other problems, you’d understand why I sound
like a broken record
.

Do this

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27 comments on “How do I download my Hotmail messages to my computer?”

  1. another option is to use “windows live mail” program that works like outlook express especially for hotmail and is oficially supported although the program may still be a beta , but it works perfectly and syncs with msn messenger as well

    Reply
  2. Hi all.
    Just tried the webmail extension on my Hotmail.co.uk and Yahoo.co.uk accounts and it downloaded a few test mails a treat! Works well.
    I was previously using another notification program that sits in the tray (notification area) and the icon rotates to notify of new incoming messages. Mails can also be read and sent from within the interface, which might be more useful to some folk, rather than opening the e-mail client. It`s called ePrompter (www.eprompter.com). The interface looks a bit “lego-land” but it works and mail checks can also be scheduled.

    Reply
  3. Re:
    HOW DO I SEND AN EMAIL – NICOLA
    NOW DO I DOWNLOAD MY HOTMAIL MESSAGES
    TO MY COMPUTER – YANIRA

    To send via Hotmail, go to “Write” and just select the Hotmail account from the drop-down menu from the arrow to the right of the “from” box in Thunderbird. You`ve probably got somethng else selected as the default.
    To download messages, it just works as normal if you have the extension installed properly. You should have all the acounts available, dropping down from the little arrow in the right of the “Get Mail” box. I`ve tried various combinations of sending/receiving mail on the different accounts and, so far, it seems to work pefectly. Really good extension.

    Reply
  4. again i’m amy,i can download yahoo but i can’t download hotmail,so can you help me cause i want help,thank you,have great life,lol buy

    Reply
  5. Leo, Hotmail will no longer honor Outlook Express to view my e-mails. I have to many folders and if I keep it on my account, I’ve used up all my storage. HELP! I need to store all my folders to my computer and I’m lost. I’m not computer literate so any help you can give me would be greatly appreciated. They close down June 30th. Otherwise I only know to do each e-mail separately.

    Reply
  6. —–BEGIN PGP SIGNED MESSAGE—–
    Hash: SHA1

    This was actually answered by the article you’re commenting
    on, as well as several others on the site, including this
    one:
    http://ask-leo.com/how_do_i_download_my_windows_live_hotmail_to_my_machine.html

    Short answer: Outlook Express will no longer work. You’ll
    need to upgrade it to something else, or as I’ve recommended
    for years: stop using Hotmail for this kind of thing.

    Leo

    —–BEGIN PGP SIGNATURE—–
    Version: GnuPG v1.4.7 (MingW32)

    iD8DBQFIPEBOCMEe9B/8oqERAptdAJ9YHlDzrxIHGaZYXTYIQmZHcq9bGQCdHAjA
    v6CoiMr+xytQ2fiV/T6YEBM=
    =7w4l
    —–END PGP SIGNATURE—–

    Reply
  7. hi,
    i appeared to get a virus from bebo during the week which i have sorted out wtih avast. however my hotmail wont’ open at all on my computer at home now the page keeps tyring to download before timeing out…any help?? it wroks fine in work…

    Reply
  8. I noticed that you can print a whole page of hotmail e-mails in one pdf file by checking the box near the top of the page and then clicking on the printer icon at the top. That served my purpose for saving messages to my computer.

    Clark

    Reply
  9. You can download your hotmail emails to your PC via windows live mail program…it works well, but that saves them on my PC, I didn’t find the folder where those emails are kept, but atleast it’s a step ahead 🙂

    Reply
  10. For those that don’t use Outlook and want to move their Hotmail emails to their own computer, there is one option that you can use which works with entire folders or individual emails. It’s a work around of sorts but here’s how….

    To Save Entire Folders:
    Open the folder you’d like to save and click the little square box at the top left of email window (same box you’d check to indicate all the files for deleting). Once all the emails have a check next to them, click the little printer icon that appears just above where you click Reply (this icon appears to the right of your New | Delete | Mark As | Move to) and it will open a box which will contain all the emails contents in a long list, as well as the printer options window, which opens on top of that box. Close the printer options window, highlight the box content and save it as a Notepad file to a new folder on your computer.

    Reply
  11. To Save Individual Emails:
    Go to the folder with the email you wish to save to your computer, check the box next to it and click the small printer icon to the far right of New | Delete | Mark As | Move to. This will open a box with the open contents of the email, as well as opening the printer options window over it. Close the printer options window and highlight the contents of the email and save it with Notepad to the file of your choice on your computer.

    Reply
  12. Hey Leo I read you knocking Hotmail (that went out along time ago). What about gmail you can’t even download them you have to print. Hotmail is by far the most versatile email on the planet. Read the post your viewers will teach you how to.

    I don’t understand your point about GMail. I download them all the time. Hotmail may be versatile, but my readers tell me about more problems with it than any other service.

    Leo
    07-Jul-2010

    Reply
  13. After you’ve save your Hotmail emails using the “save to file” method, how do you read? When I try to open them using Hotmail, nothing happens and when I try to open them using Note Pad, Word, Acrobat all I get is code?

    Reply
  14. Hi Leo!
    mozilla’s Thunderbird worked nice for me and I have a hotmail account! My problem was I could not save emails and through the years I could not get anything to connect to hotmail correctly in order to download the emails properly.
    This had gotten out of control over 19000 emails in my inbox and needing 300 or 400 hundred of them makes it tough. I’ve been thinking for years just dump them on a disk to look through at my leisure. I have a degree in computers also been using them since 1982.
    (I use windows 7) Had no problems with hotmail as long as you follow the minimum usage guidelines pretty much a use it or lose it policy. (Your account must be used at least once a month or things could vanish)
    (Also tried Outlook not compatible, and windows live which was buggy and sloooooowwww!!!!!!)
    Thanks Leo!

    Reply

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