Technology in terms you understand. Sign up for the Confident Computing newsletter for weekly solutions to make your life easier. Click here and get The Ask Leo! Guide to Staying Safe on the Internet — FREE Edition as my thank you for subscribing!

How can I see all emails from a specific person grouped together?


I have Windows XP. How can I go into my inbox and get all the emails from a
specific sender collated together so that I don’t have to search the complete
inbox to see them singly? Thanks!

In this excerpt from
Answercast #96
I look at the way most email programs allow users to sort
emails using the inbox headers.


Group emails together

Unfortunately, you haven’t told me what email program you’re using. So, I’m going to have to kind of make a general statement that applies to many, perhaps even most, email programs. I just don’t know if it applies to whatever you’re using.

What a lot of people don’t realize is that when you’re looking at the list of emails in an inbox the column headers (in other words, literally, the words at the top of the columns that say what that column is: from, to, date, subject, those kinds of things) – those words are actually clickable.

What happens when you click on them is that the inbox is then resorted based on whichever column it is you clicked on.

Ascending or descending sort

If it’s sorted the wrong way (in other words, you wanted it A to Z but it came up Z to A) click on that column heading again and it will sort in the opposite direction.

Sort the “from” column

To get exactly what you’re looking for (in most email programs) you would simply click on the “from” header. In other words, the word “from” on top of the column that has all of the “from” email addresses – clicking will sort by that.

That way, you’ll at least get all of the emails from that specific person grouped together. You may need to scroll down to it to find them – because of course it will be ordered alphabetically, one direction or the other, but they’ll all be grouped together since they’ll all be the same alphabetically.

(Transcript lightly edited for readability.)

Do this

Subscribe to Confident Computing! Less frustration and more confidence, solutions, answers, and tips in your inbox every week.

I'll see you there!

Leave a reply:

Before commenting please:

  • Read the article.
  • Comment on the article.
  • No personal information.
  • No spam.

Comments violating those rules will be removed. Comments that don't add value will be removed, including off-topic or content-free comments, or comments that look even a little bit like spam. All comments containing links and certain keywords will be moderated before publication.

I want comments to be valuable for everyone, including those who come later and take the time to read.