I followed your instructions to create a file association for PPS files, but
I still get an error when I try to open PPS files attached to email. What am I
doing wrong?
Itâs hard to say, but I will say that for some reason, PPS files cause a lot
of people consternation.
Letâs review what you should do, and what to do if that doesnât work.
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First off let me remind you that you must have either PowerPoint or
PowerPoint Viewer installed. PowerPoint comes with Microsoft Office, and the
PowerPoint Viewer is a free download from Microsoft (here). The difference is, of course, that PowerPoint will
let you create PowerPoint presentations, while the viewer will only
allow you to view them.
Now, as I stated in my previous article
This file does not have a program associated with it â what does this mean and
what do I do?, the most common solution is to simply install the program
that understand PPS files. If you donât have Microsoft Office, that means
downloading and installing the free PowerPoint Viewer. Setting it up should
create all the appropriate associations for you to be able to view PPS
files.
If you have Microsoft Office, you can perform a repair install, making sure
that PowerPoint is, in fact, installed.
Unfortunately for some folks all that doesnât appear to work. Very well,
weâll do things the hard way ⊠meaning weâll do it by hand.
Iâm going to assume you have successfully installed the free PowerPoint
Viewer.
Fire up Windows Explorer (right click on My Computer and
click on Explore is one quick way). Click on the
Tools menu and then the Folder Options item.
In the resulting dialog, click on the File Types tab, and you
should see something like this:
Scroll down to the PPS entry, or where the PPS entry should be
alphabetically. If you donât find a PPS entry, click the New
button and enter PPS into the resulting dialog to create one.
Click on the entry for PPS, and then click on the Advanced
button. The result will look something like this:
For the moment weâll ignore the entry that says âPrintâ, and focus on the
other â âShowâ. What seems to be unique about PowerPoint Viewer is that it
doesnât use the word âOpenâ, but rather âShowâ as the action to perform. My
theory is that thatâs the cause of much of the confusion.
If âShowâ doesnât exist in the list, click on NewâŠ,
enter:
&Show
into the Action box, and then:
âC:\Program
Files\Microsoft Office\PowerPoint Viewer\pptview.exeâ â%1â
it doesnât use the word âOpenâ, but rather âShowâ as the action to
perform.â
Into the Application used to perform action: field. Go
ahead and check DDE as well, entering âpptviewâ (without the
quotes) into the Application field, and âSystemâ into the
Topic field.
Press OK.
If you did have a âShowâ option, or you just created one, you can check it
by clicking on âShowâ, and then clicking on EditâŠ. The
result should look something like this:
Note that even though itâs not entirely displayed, if you click in the field
Application used to perform action:, and scroll to the right,
youâll see it contains the entire string:
âC:\Program
Files\Microsoft Office\PowerPoint Viewer\pptview.exeâ â%1â
Press OK, and you should be back at the âEdit File Typeâ dialog pictured
earlier.
Important: click on the âShowâ action, and then click on
the Set Default button. The âShowâ item should turn bold, as
seen in the image above. This tells programs which action is the âdefaultâ
thing to do with a PPS file under certain conditions.
OK and Close your way back out, and you
should now have a proper association.
Note: as I said this assumes the free PowerPoint Viewer, which youâll have had to download
and install, and it assumes you installed it to its default location. If youâre
using PowerPoint itself, youâll need to locate âpowerpnt.exeâ on your hard disk
and enter its path instead of âpptviewâ.
If youâd like to create the âPrintâ action, the steps are the same, except
that the Application used to perform action: is:
âC:\Program
Files\Microsoft Office\PowerPoint Viewer\pptview.exeâ /p â%1â
Thanks to one of my readers for pointing out the potential role of âShowâ in
peopleâs confusion on this issue.
Update: Rameshâs Site includes an article Unable to open .PPS attachments directly from
Outlook Express? which includes not only instructions similar to the above,
but a utility that you can run to install the fix for you.
An alternative to the free Microsoft viewer would be to install the wonderful, free OpenOffice. OpenOffice also includes word processing, spreadsheet and database. Available from http://www.openoffice.org
Still going wrong here with free Powerpoint Viewer
Everything now is as you said, except that I had to put the next path also between Quotes:
C:\Program Files\Microsoft Office\PowerPoint Viewer\pptview.exe
Without quotes I could not save my edit (2x)
My âShowâ (in dutch called âWeergevenâ) item was already turned bold.
Can my problem something has to do with my DUTCH Windows XP home ?
My Powerpoint Viewer is also a dutch one.
Also same problems with PPT files.
I was reading abt the pps problem, no file associationâŠ. I know you cant play the pps from an emailâŠâŠ.at least I cant.. I drag it out to desktop and then click on it to watch them. I keep them in a folder called pps and can watch them anytime I want to..but I cant open them in email. Must drag them out first. I do have a pp viewer installed. Hope this has helped a bit. Im not expert, but this is what I have found.
If the personâs e-mail program is Eudora, thereâs not much he can do: Iâve got Eudora, and it absolutely refuses to open Powerpoint files that are e-mailed to me. If I go to the âattachâ directory where the file is stored and click it there, it opens no problem. But not from within Eudora. I have no idea why that is, and itâs possible other e-mail programs display the same behavior. Either way, itâs a PITA.
I still canât open a pps file, even after downloading the free powerpoint viewer and following your instructions for manual reconfiguration. (there was no âshowâ or âprintâ wording.)I have bleeping Office pro edition 2003!!
When I try to open a .pps file from Outlook Express, I get an error message that it is not a valid Win 32 application.
I canât open pps files from outlook express, but can open them if I drag them to desktop. How can I fix this?
I tried your all steps. After that it is asking for âdocumentsâ and âandâ files. What do I do?
Thank You for the direction..fixed the problem..the browser option worked better for me..got the direct link from my program files..Thanks
âI tried your all steps. After that it is asking for âdocumentsâ and âandâ files. What do I do?â
Posted by: amol sharma at November 20, 2006 08:46 AM
YES, Now that is my problem!!! Now I canât even look at my pps file on the desktop!!! I could look at it if I saved it to desktop, but now, after doing what was told here, it wonât work at all!!!! Exactly as mentioned above is happening. It says it canât find âdocumentsâ and âandâ files?????
I did everything you suggested. Still cannot directly play .pps files.
OK, Iâve fixed it partly from what you said. I selected âNewâ in the âEdit File Typeâ box, and typed âOpenâ, entered the C:\Program Files\Microsoft Office\PowerPoint Viewer\pptview.exe /p â%1â, OK, OK and it worked. Thanks for your help.
I received a Christmas greeting in the form of a pps. file that I couldânt open. After reading your page and re- installing MS Office (inc. Power Point) I was able to see what had been sent to meâŠâŠ and it was lovely. Many thanks and Seasons greetings to you.
I still canât view a .pps attachment in Outlook Express. I have downloaded PowerPoint Viewer and implemented your instructions. If I save the attached .pps file in a separate folder on my C: drive, I can view it via Windows Explorer using the PowerPoint Viewer. However, Outlook Express still produces the same, original messageâŠâThis file does not have a program associated with it for performing this action. Create an association in the Folder Options control panel.â My computer runs Windows XP-Professional and has SP2 installed. Any suggestions? Thanks.
this way to do it doesnât work for me either. after iâm all done creating everything, something deletes it. When i go back to see if itâs still there under the file types tab, itâs completely gone like it never existed. VERY frustrating.
I still canât view a .pps attachment in Outlook Express. I have downloaded PowerPoint Viewer and followed your instructions. If I save the attached .pps file in a separate folder on my C: drive, I can view it using the PowerPoint Viewer. However, Outlook Express still produces the same, original messageâŠâThis file does not have a program associated with it for performing this action. Create an association in the Folder Options control panel.â My computer runs Windows XP and has SP2 installed. Any suggestions? Thanks.
I could strangle Bill Gates for the aggrevation of trying to get a simple program like Powerpoint viewer to work. I tried everything in your article and the comment posts. Nothing worked until I found a back door to open the .PPS extension. Hereâs how. 1) Save the Outlook Express message in your documents. 2)Right-click on the file. You should get the menu for âOpen Withâ There should (not in my case) be an menu box with âMicrosoft Office PowerPoint Viewerâ (Wasnât there) Then you can open the freaking file. In my case I had to go on search and rescue to get Powerpoint to even be an option in the menu box. Gee, can Micro$oft extract even more of my hard earned salary for a âfreeâ program that requires a PHd to use? Never and I mean N-E-V-E-R have I gone through such an ordeal as to open, I mean attempt to open a .pps file extension from Outlook Express. Even with my technical and somewhat geeky skills, the attempts were not worth the effort. If I could hit a Micro$oft ârepresentativeâ with a 2Ă4 until he or she was unconscious, I would. Telephone âsupportâ. Iâd rather have a chimpanzee come over and attempt to fix the problem. As Mo from the 3 Stooges use to sayâŠWhy I oughtaâŠ
they just want you to get annoyed and buy Powerpoint. I prefer blocking e-mail from ppl who send .ppsâs solution.
Iâve followed your instructions; however, at the end I get this message âthe specified program could not be found. Make sure file name & path are correct. Where do I go from here? Thanks for your help up to this point.
Millie
ââBEGIN PGP SIGNED MESSAGEââ
Hash: SHA1
Try putting the program in quotes. Like so:
âC:\Program Files\Microsoft Office\PowerPoint Viewer\pptview.exeâ
Leo
ââBEGIN PGP SIGNATUREââ
Version: GnuPG v1.4.6 (MingW32)
iD8DBQFF+KPaCMEe9B/8oqERAsIlAJ94a/CjM5gTaLzsC2ZZfM5pbqbMswCdESfI
jsVMbRGz+wISpbrrTiprzV8=
=9/g4
ââEND PGP SIGNATUREââ
A program from this website fixed the problem for me.
http://windowsxp.mvps.org/ppsopen.htm
pps files still donât work after following your instructions please reply
The program name is ppviewer.exe not pptview.exe
I still could not open pps file in Outlook Express,I tryed everthing you suggested. After all that I could veiw the file once I saved it in my documents.
I too tried to do the manual fix outlined above, without success. Then I went to the link in the ârelated sitesâ and opened Rameshâs Site on the link âUnable to open .pps attachments directly from Outlook Expressâ. Once in, there is a small utility download that provides a fix at a click of the mouse (donât be afraid of the âunknown publisherâ designation). Quick and easy!
I copied my Power Point Viewer File from Office and installed it in My Documents. I then recreated my association in Folder Options and directed it to My Documents and my pps files are opening great now. Try it.
Note :- there is an easier way of setting file associations. Right click the file and select âopen withâŠâ. Select the program you wish to associate the file extension with and then tick the box that says âAlways use this program to open this type of fileâ. Association made!!
Thank you! Have been attempting to fix .pps since 10/2006 with no luck. Followed your instructions, then went on to Rameshâs site and downloaded the Fix utility for Outlook Express.
It worked! Thanks for your help, Leo.
Have been fighting with this pps bug for over an hour â After trying your fix â (I think I managed to screw up the âexe %1â somehow) I went to Rameshâs Site and downloaded his fix. Worked like magic!
Thank you ever so much â Will be back for more âMagicâ in the future.
Signed â âsigh of relief in PAâ
I send a PPS file as an attachment, but the sound files wonât play . . . what should I do, I am confused, they play when power point is open, then when I send it to other e-mails, they are rather lost, hidden or disabled for playback, is there something I can do?
Thank you very much !!!!! this helped me more than our Knowlix DB âŠ
I had one happy customer , thanx !!!
I failed until I installed the Ramesh utility, and
now I can open .pps files with no problemâthanks
a bunch, guysâ-
aaaluther
That fix program was a life saver!!!!
It seems your fix to the problem is to make âshowâ the default, but the Ramesh repair makes âopenâ the default. Would this confuse people ( besides me )?
Got to âedit file typeâ and âediting action for typeâ, had the right string in âApplication used to perform actionâ, but got âspecified program could not be found,make sure the file name and path are correctâHave downloaded PP viewer several times.
i just wondering that problem with downloading is nto working i dont know how to figure out come from where? i cant find so problem with installed and like run and twice run but verfity is not working but too long like 3 hours something wrong with that like pc something inside from the desktop i dont know i am not sure anything bout it so let me know please please help me i was so fruasted myself get mad so i give up so give me how direction do u care help me ok thanks i appericated
I could not get âShowâ to be default. My solution was to create in window âEdit File Typeâ new entry âOpenâ,then click Edit to open window âEditing action for typeâ and in that window type into âApplication used to perform actionâ the whole string suggested for Show ie. âDisc\Program Files\Microsoft Office\PowerPoint Viewer\pptview.exeâ â%1â Make sure that the path to your PowerPoint Viewer leads to correct disc. After that set default and âshowâ will appear bold. Close everything.Took me a while to convince myself that âshowâ default in my case did not work.
On Opening folder options, there was no file type tab. Only General, view and search tabs. Tried to look for file types but found nothing. Can you help.New computer with vista system. Thanks
Tryiny to edit show It comes up S&how I try to change to &Show and it tells me I donât have the programe at that location.. But it is there.. âC\Program Files\Microsoft Office\PowerPoint Viewer\pptview.exeâ â%1â
What am I doing wrong
Sorryâ Let me update my problem.. Along with not being able to EDIT the s&how, the reason I even got to this point is that I can not read pps in my âmailâ
I am using MS Outlook Express.
I can go to pptview.exe and run the program, but it asks what file to read and I donât have any files other than express mail and I donât know how or where to find them..
Please see my earlier message trying to view pps email attachment. Iâve installed PowerPoint Viewer 2007.I performed all tasks above but same message comes up, âThis file does not have a program assiciated with itâŠâ
I have this problem on Vista. What is the process required on Vista please.
I also cannot get this to work. When I pull up folder options via control panel PPS is listed in the file type. When I click on show I get S&how in the Action box and everything else is the same as your suggestion. Changed to &Show and no help.
Downloaded viewer. PPS file was listed, as was the whole sequence as you said it should be. Show was the default, everything was how you said it should look. But when I tried to click OK to close I got âThe specified program could not be found. Make sure the file name and path are correct.â Of course they are correct, they were already there!! Help!
Downloaded pps viewer, opened .exe file to install.Then when I try to view a pps file I get a message asking for my name, organizatio, and product key..I donât have one because I donât have Office, so I canât start the pps.
I fixed the .pps file extension and added open. I
now get powerpoint to open but get errors sayiing
it cannot fine the attached âAustralia vissen koraal.ppsâ file. 1st I get power point viewer cannot find the file âdocumentsâ, then I get
power point viewer cannot find the file âandâ,
then I get power point viewer cannot find the
file âlocalâ, then I get power point viewer cannot find the file âtemporaryâ, then I get
power point viewer cannot find the file âInternetâ, then I get power point viewer cannot find the file âAustraliaâ, then I get power point viewer cannot find the file âvissenâ, then I get power point viewer cannot find the file âkoraal.ppsâ, then after I click OK on the last one the power point viewer closes without opening anything. Can anyone help me???
THAT WAS THE BEST ANSWER TO BE AVAILABLE TO OPEN
POWER POINT (PPS) FILES FROM THE WEB THANKS
I had some trouble with getting the instructions right i guess, but I went to Rameshâs site, downloaded and ran the utility for an instant fix.
Thanks.
I had the same problem and I also had the S&how entry as the default. To fix the error, I followed the instructions as published in this article to create a new entry but I used &Open in the Action field. Now it is working fine.
I have a Vista and tried everything, so I send a PPS file to my documents and can open it from there.
Most of the article above deals with XP. I have been able to associate the extensions with the correct files and even go into the register and remove show and put open to make them work, however with Windows Vista I did all the things required to open PPS but it still did not open. I found that it was missing from the file associatin page under the extensions alphabetical list. PPT and other extensions were there but PPS was not. How do I put it back on the page so I can associate the Power Point Viewer with it?
Larry > create a new entry but I used &Open in the Action field
THANKS!!! Creating the âOpenâ action fixed the problem with Outlook Express not opening .pps files.
I much prefer your help, to the âfixâ exe file offered everywhere else.
Itâs better to understand the problem and the fix, then to use blindly a fix hidden in an .exe file.
BTW, Microsoft while clearly aware of the bug didnât bother to fix it for over five years! Theyâve saved a few minutes of their own time at the expense of thousands of hours of userâs wasted time and frustration. Why am I not surprised?
On my Windows Vista, there is no file type tab in Folder Options. What now?
I use windows live, have install the pps viewer and I still canât open pps files without saving them and then viewing them using the viewer.
Great web site and my problem is solved. You are right, PPS files are a pain. Your site was given to me by a tech at systemax. Thanks
I have the same problem with Windows 7. I cannot open pps files as an attachment in Windows Live Mail. Have to save them, then use the MS Power Point program to open them. The fix you describe does not apply to Windows 7 because there is no âAdvancedâ button to use.
The devil is in the details. Tell your friend (linked given in this page) that he helped me solve the problem with the attached pps files, but in my case the exe file (Office 2007) was in Office14 (instead of 12) and I had to Browse instaed of writing the path. For some reason didnât like my writing.
Sorry I used your page, but the Feedback tab in your friendâs page is not working.
Thanks for the link.
I use windows XP, have install the pps viewer and I still canât open pps files.
What can i do.