By now, it’s just good common sense to turn off images in your email viewer. That prevents spammers from using images embedded in a message to confirm that they’ve found a real email address where someone actually reads their email.
Attachments, on the other hand, are a little different. They typically make it to your inbox, and your security depends on your ability to distinguish between safe and unsafe attachments. By now, you should know only to open attachments that you know are safe.
Google occasionally includes preview images of your attachments. Because attachments can be dangerous and images are sometimes an invasion of privacy, is there an issue here?
Not really. In fact, it’s just the opposite. I’ll explain why.
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Attachments and preview images
With Gmail, you are perfectly safe displaying attachment preview images for three reasons:
- If it’s present, the image is not the attachment. It’s a picture of the attachment, but it doesn’t include any of the functionality of the attachment. One comparison might be the difference between a gun and a picture of a gun.
- A preview image is created by Gmail. So the image itself is created by someone you trust, who already knows your email address is valid, and that you’re opening your email.
- Gmail’s spam filter is extremely good. When you receive a message, Gmail analyzes whether or not the email contains a malicious attachment. If Gmail thinks it does, it’s going to put the message in your spam folder or warn you in some other way. That’s one of the reasons why I recommend Gmail so often. (And if there is a preview of the attachment, that preview remains safe – remember, it’s just a picture.)
The preview might actually make you safer
So the preview image itself is safe. When present, however, it can actually make you safer.
For example, you receive an email from someone with an attachment and Gmail displays that attachment with a preview. Perhaps it’s from someone you know, but you weren’t really expecting the attachment. Or maybe you were expecting it, but you’d forgotten.
Before you open the attachment, you glance at the preview. By displaying what’s inside the attachment, Gmail’s giving you more information that you can use to determine whether or not the attachment is something you trust and should open or something you should avoid.
Preview versus View using Google Docs
When it comes to attachments, Gmail also does something kind of neat. If the file you receive is a file type that Google recognizes, like say a Word document or a PDF file, Gmail will offer to allow you to view the actual document using Google Docs, their online application suite, instead of actually downloading the document to your machine.
By doing that, Google opens and decodes the document and then displays it in a separate browser tab or window as a web page.
This is typically a safer approach than downloading the document to your machine.
“View” is a good way of seeing the entire document full size with a little bit more security than actually downloading to your machine.