Sometimes an email arrives when I’m at my computer, but it slots itself into
an arrival time that is before as many of five to six emails that are previously
arrived. Why is this so?
In this excerpt from
Answercast #81, I look at how time settings on the sender’s computer can
affect the order that it ends up sorting on yours.
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Email with the wrong time
It’s because the sender’s clock is wrong.
What most people don’t realize is that, in most cases, the “send time” on an email is actually set when the email departs the computer of the person who is sending it. If their clock is wrong, if it’s off by a few minutes, if their time zone is set incorrectly, then that may cause a problem.
If their daylight savings time auto setting or summer time setting is set wrong and it’s the wrong time of year – that can also impact the time that appears that they sent their mail.
Time set intentionally wrong
Spammers actually use this characteristic frequently. You will often get email from years in the future in your spam. They do that specifically because they know that most email is sorted by decreasing date – and by using a date years into the future, they can force their spam to show up at the top of the list.
Normally, a date being that far off is in fact one of the signals that many spam filters will use to determine whether or not something is spam.
A few minutes off? Yep. That’s usually just the clock on the sender’s computer being off by a little bit.
(Transcript lightly edited for readability.)
Next from Answercast 81 – Why does a scan of a simple text document result in such a large file?
I suspect far more common is that the Mail User Agent being used to display the email to the recipient is not even displaying/sorting by the date/time that the email was sent, but rather by the date/time it was received at the recipient’s system (and thus includes all of the transit time).
How can I prove that I sent them several several months to a year prior ? Because it looks to my new GF that I broke up after her and I started. However it was close to a year prior.
You might look at the email headers to see if any of the timestamps along the way are helpful.
I received an email message which was shown by Outlook 2010 as having been sent on 4th December (which was true) but was indexed under the date 10th August. The 10th August date was picked up when it passed through a third-party server – what was curious was that it seemed to have passed through a server belonging to my ISP before being passed to the offending server, which passed it on to a server belonging to my ISP!