How do I send mail from my mail forwarded address?
There are services that automatically forward mail from one email
address to another. Registering your own internet domain is a common
example. Most registrars will offer to forward email sent to that domain to
an email address you specify.
Say you register “example.com” and email sent to example.com
is forwarded to your real email account. What if you
want to send mail that looks like it came from example.com? In
most cases it’s not difficult, but exactly how depends on your mail
program and perhaps even your ISP.
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For the sake of discussion let’s define a couple of examples:
email@example.com is your “real” email address. Obviously you
have a real email address that is not actually “firstname.lastname@example.org”, but we’ll use
this example in this discussion. You get your email from yourisp.com and
everyone knows to email you at “email@example.com”. Email you send is marked as
example.com is the domain you’ve just registered, and/or
firstname.lastname@example.org is the email address that is being
automatically forwarded. Any email sent to “email@example.com” is automatically
forwarded to “firstname.lastname@example.org”.
The problem is that when you reply to email, regardless of whether it came
directly or via the forward your reply is from “email@example.com”. The “trick”
to making it come from “firstname.lastname@example.org” instead is to set up a second send-only
email account in your email program. (If you always want your email to
be sent from “email@example.com” you can instead simply modify your existing
account settings as I’m about to describe.)
Exactly how and where you’ll make these settings will vary based on your
specific email program. There’s a small chance that your program doesn’t
support all of these settings though most do. Web mail services such as
Hotmail, Yahoo, and the like typically do not.
The new account is exactly the same as the account you already have
for “firstname.lastname@example.org”, with the following changes:
The email name is “email@example.com”. Important: the email
name is not the same as the account name. The account name is how your
ISP knows that you are you. We’ll still be using your ISP to send email even
with the different “From:” address. Though your email program may have a
different setup, here’s an example from Outlook 2003:
The account should not download email unless it’s to be your only
account. Your email arrives via your regular account only.
Depending on your ISP, you may need to select outgoing
authentication on send. Options include specifying your ISP’s account and
password again, or possibly somethign called “POP before SMTP”, meaning that
your ISP will authenticate your sends if you first download email (with your
Caution: this is the step that may cause your ISP to reject sending using
your custom email address. Some ISPs in the interest of thwarting spammers
insist that email you send must be “From:” the email address that the
ISP assigned you. Fortunately those ISPs are becoming fewer and fewer, but
unfortunately if your ISP enforces this restriction there’s very little to be
done. You’ll need to use another service to send your email.
Once you’ve defined that email account, you’ll need to tell your email
program to use it when you send mail. When you reply to a message, or when you
compose a new one, your email program should allow you to select which account
to send as; it will probably default to your regular account. Select this new
one, and you’ll send as “firstname.lastname@example.org”, meaning that’s who the email will
appear to come from.
If you’re concerned that this technique might somehow be used to hide your
identity or pretend to be someone you’re not remember that the the mail header
information that you normally don’t see will still contain information about
where the mail was sent from.
Here’s a video walking through the changes described above using Outlook
2003 as an example.