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Can I share my Outlook Express folders on a network?

Can I share my Outlook Express folders on a network?

To the best of my knowledge, this isn’t possible directly.
Outlook Express appears to explicitly disable placing its
datastore on a network location.

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The best alternative I’d investigate is using remote desktop / terminal services (if you’re
running the appropriate versions of Win2000 or WinXP). Or
perhaps a remote access solution like pcAnywhere.

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25 comments on “Can I share my Outlook Express folders on a network?”

  1. You can change the key “Store Root” in the registry key HKCurrentUser/Identities/{xxxx}/Software/Microsoft/Outlook Express/5.0 to a network path (like \\machine\share\outlook )

    Reply
  2. Security’s default setting will not share the C: Drive on the Network — To work around this safely; Move Outlook Express’ Folders to the D: Drive.

    In IE’s Internet Options change your OE Folder’s location. Move the files into new location.
    -or-
    Locate software for creating a D: Drive (splitting the C: Drive) into two or more drives – where you don’t have to reformat your C: Drive.

    I know there’s software to do this. I just heard about it, but the name evades me at the moment.

    Reply
  3. Changing the key “Store Root”, as described by Fred Jabbur, is what I have done smoothly for many years. Until XP SP2 arrived in our desktops. SP2 with shared mailboxes created many strange situations and very soon ended with entire identity corupted.

    I am working to figure out is that caused from SP2 itself (i.e. SP2 does not allow OE shared mailboxes) or is any specific configuration in our Windows Server 2003 that conflicts with XP SP2.

    Temporarely I returned all mailboxes on the local drives.

    Any advice is very much appreciated.

    Reply
  4. Hi,

    I’ve suddenly found Your website while searching for Outlook Express Errors. I’ve also shared the dbx files at a network share for many years. No problem at all. (Windows NT Server, Windows XP till SP1). After installing XP SP2, Outlook Express became corrupt when emails are sended with attachments. The dbx files seems to be damaged. Also receiving mail with attachments returns in errors (while dirtectly connected to the ISP pop server). Now with a new mailserver it is downloading and sending corrrectly, but when this mail is forwarded to Outlook Express I receive the same errors. When the dbx files are on a local drive there are no problems. It is nothing around virusscanners or firewall settings (of course you have to allow pop and smtp traffic). This problem is caused by servicepack 2!!!

    Microsoft, many thanks.

    A frustated XP User in Holland.

    Reply
  5. We were able to change OE “store root” key till jan/2005, but one of those security updates from microsoft has disabled it.
    Does anyone knows a workaround ?

    Reply
  6. I am so glad I have found you.

    I don’t have SP2 installed and so have just changed the root thingy magig. I want to buy you a decent Belgian Beer, how much are they in Seatlle?

    However, how does that work when 2 users access the same account and send and receive from the same online POP mailbox?

    Surely we will keep downloading the same mails to the same offline folders?

    At present, I use the system with Outlook User_2 keeping the mails on our online server. When Outlook_boss logs on to the server, emails are deleted from online, but of course we had been using our own folders. This mean, lots of ‘have you answered that email yet, or shall I?!’

    Thanks
    yesmaybe

    Reply
  7. Is it possible that a MS-Server 2003 with Outlook Express can provide the same capabilities in respective clients too (without configuring outlook exp in client m/c.)?

    Reply
  8. Well that explains alot. Being trying to work out this share thing for a while now and wondered why I couldn’t use my fileserver share for my folder store. Planning on going to Thunderbird anyway, that way I should be able to access it on any computer in my network whether I’m in Winbloze or Linux.

    Reply
  9. I am sharing outlook express on 2 computers with windows xp sp2.

    but if i open outlook express on both computer, after some time my sent items get blank and the dbx file name get changed to sent items(1).dbx 2, 3, and so on.
    this happens even with inbox.dbx

    is there a way to resolve this problem

    rgds

    rahim

    Reply
  10. No. As the article you just commented on states, there is no reliable way to have Outlook Express share it’s folders on a network. It’s likely that various problems, includig corruption, will ocurr.

    Reply
  11. I have a win2000 server and winxp clients in a network, nw i want to configer outlook express in such a way that winxp clients can access outlook express but outlook express data has to be stored in server.i.e-outlook express data should not be stored in client.plz give me some good solution,plz inform any s/ws required for the setup

    Reply
  12. This can be done by setting one machine on the network to use the other machines storage folder. The change is in the registry … REGEDIT to HKEY_CURRENT_USER\Identities\{CLSID}\Software\Microsoft\Outlook Express\5.0. Double-click the item labeled “Store Root” in the right pane and in the dialog box that opens, type the full path to your network mail folder location

    Reply
  13. I have an OE question similar to this but about having OE on a different drive as opposed to a server. You or the respondents to the server question will probably have knowledge of the different drive question. Because of my work, I use several different computers (PC and laptop) in several locations and want to know if I can park OE on an external drive so that I can use OE on either of them in any place where I can log on. If I can move the OE folder to a drive other than C, can I move it to an external drive? I have been searching the Internet and this is one of only two threads that come anywhere near it. I am using XP Pro SP2 on both computers. This thread is now old, so I might not get an answer but it’s worth a try.
    Thanks
    Les Harris

    Reply
  14. —–BEGIN PGP SIGNED MESSAGE—–
    Hash: SHA1

    I believe you can. Best bet: give it a try. 🙂

    Leo

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    Version: GnuPG v1.4.7 (MingW32)

    iD8DBQFG7zEXCMEe9B/8oqERAtqLAJ974YK8sLHdf1ozqZ+y7gSfgbOsiACdHHMk
    DUw2l0i46RHyDL1oFoBeAyw=
    =wOYW
    —–END PGP SIGNATURE—–

    Reply
  15. Leo,

    I bit the bullet and tried it. There some work-arounds, but it seems to have worked, using a 5 GB Seagate Pocket drive, which is S drive on this computer. (I am running XP Pro.)

    I opened OE, Options, Maintenance, Store Folder, Store Location, Browse for Folder. The Browse for Folder window lists all locations on the computer and has buttons for OK and Cancel at the bottom.

    When I selected the Seagate drive, the OK button grayed out – not available. After some head scratching, I found that I could make the Seagate drive available in the Shared Documents folder.

    It then appears as C:\Documents and Settings\All Users\Documents\Removable Disc (S)\Outlook Express

    Somewhat to my astonishment, it works!!

    Thanks for your encouragement because I doubt that I would have tried it otherwise.

    Les Harris

    Reply
  16. Dear Leo,

    I would like to ask, it’s possible we mapping the data identity mail outlook express or profile microsoft outlook in to another pc/server via network ? If using hdd external it’s possible. Thanks.

    Rgds,

    Rudy Tambunan

    Reply
  17. I have a home network. One computer is running Winbdows XP proffessional and the other is runnung xp Home . The main comp is the home one. How do I get the address book from the Home comp to the Proff comp? HELP

    Reply
  18. Hi Leo

    In a post dated 20-09-07 Less Harris Wrote:

    “I bit the bullet and tried it. There some work-arounds, but it seems to have worked, using a 5 GB Seagate Pocket drive, which is S drive on this computer. (I am running XP Pro.)

    I opened OE, Options, Maintenance, Store Folder, Store Location, Browse for Folder. The Browse for Folder window lists all locations on the computer and has buttons for OK and Cancel at the bottom.

    When I selected the Seagate drive, the OK button grayed out – not available. After some head scratching, I found that I could make the Seagate drive available in the Shared Documents folder.

    It then appears as C:\Documents and Settings\All Users\Documents\Removable Disc (S)\Outlook Express

    Somewhat to my astonishment, it works!!

    Thanks for your encouragement because I doubt that I would have tried it otherwise.”

    Can you advise how how to make an external drive available in the Shared Documents folder.

    I am trying to do exactly the ame as what Les did.

    Cheers Phil

    Reply
  19. tried to share the addressbook only.
    tried in a ADS setting.
    it works indeed for the first couple of hours, but it seems concurrent write access corrupts the database.
    as a result outlook express wont work in the whole domain….
    great

    Reply
  20. I’m running 2 networked computers with XP. I used the registry change to set the same EMAIL folder for both, and got the dreaded folder corruption within minutes.

    The folders seen in Outlook Express are actually single .dbx files in the EMAIL folder. It seems the problem arises when one machine has a file open and the other tries to write to the same file. The file is locked by the first, so the second creates a new blank .dbx file with a (1) suffix. Then they both use it as the named folder.

    Recovery: look in your EMAIL folder and delete the (1) file. The computers will then revert to the original file. Make sure you get the right file, if you have any sub-folders with duplicate names they will have () suffixes.

    Workaround: don’t use Outlook Express on more than one machine at the same time – even if it means you have to talk to your wife to check what she’s doing!

    Reply

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